Payroll services for trucking and haulage companies

Haulage payroll runs on rules other sectors never meet: tachograph-limited driving hours, HMRC-approved overnight subsistence allowances and a heavy reliance on agency drivers to cover peaks.

What makes trucking & haulage payroll different

• Night-out allowances. HMRC’s approved sleeper-cab allowance can be paid tax- and NI-free within the published limits – but only with the right evidence; over-payment becomes taxable pay.
• Drivers’ hours and WTD. The Road Transport Working Time rules cap average weekly working time; payroll data is often the audit trail, so hours imported from tachograph or telematics systems must be accurate.
• Mixed pay elements. Basic, overtime, night premiums, allowances and bonuses per trip make gross pay genuinely complicated – the overtime calculator shows how multipliers stack.
• Agency drivers. Off-payroll drivers via agencies bring the same AWR and umbrella-liability issues covered on the recruitment page.

What to look for in a provider

A bureau that imports tachograph/telematics hours, knows the subsistence allowance rules and produces per-vehicle or per-route cost reports will save more than its fee in compliance alone.

Pricing follows the wider market – see what outsourcing costs (£4 – £10 per employee per month fully managed) – but sector add-ons matter more than the headline rate, so always compare like-for-like quotes.